Thursday, February 26, 2009

The QuickPart formerly known as AutoText

Outlook 2007

Image by Paul Watson via Flickr

Client called today – she wanted her AutoText, formerly in Outlook 2003, to be available in Outlook 2007. Hmmm. I was puzzled. I had already copied her NORMAL.DOT over to where Word 2007 expects it to be. I don’t normally use AutoText in Outlook, so I had a close look. Outlook 2007 does have QuickParts since Word is inseparable from Outlook in Office 2007. But the QuickParts button isn’t really healthy. It does not appear to pull down a gallery (or maybe I haven’t defined enough clips there) and there is no Organize subcommand. All it does is allow you to Save a Selection to QuickParts (assuming you are in the body of the email and have selected a chunk of stuff).

Turns out, when Word is the servant of Outlook, the AutoText is taken from a Word Template called NormalEmail.DOTM rather than the classic NORMAL.DOT when Word is its own master. So, you manage the AutoText clips using Word, then copy the whole file and replace NormalEmail.DOTM.

How to get to the folders for all this? The nest of folders are:

%appdata%\Microsoft\Templates

for Normal.dot, NormalEmail.dotm

%appdata%\Microsoft\Document Building Blocks\1033\ for

Building Blocks.dotx

See Serdar Yegulalp’s article for more details. Incidentally Sue Mosher links to the seminal document Reading and Editing E-Mail in Microsoft Office Outlook 2007, an 840k Word document (not docx, not pdf, fellas, it’s a classic .doc). She’s written Microsoft Outlook 2007 Programming: Jumpstart for Power Users and Administrators

By the way, did I tell you the Word Ribbon when enslaved by Outlook is grossly mishmashed? Why else would someone put the Zoom command in the Format Tab (and of course suppress the cool zoom slider that is at the bottom right of the Word window?

From Drop Box

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